Tracking time

Two ways in, and both end up in the same place.

The timer

Time → Start timer. Choose the client, the category and — if you want — the job, then start it. Stop it when you finish and the entry is written.

The timer needs a client and a category because those decide the rate. Without them, an hour has no price.

A timer left running overnight

Past 24 hours SimpliWork stops and asks, rather than silently recording the hours since.

You get two ways out: say when work actually stopped, or discard the timer. There is no "stop it now" button, deliberately — pressing it would bill every hour the timer ran, which is the exact bad data this exists to prevent.

Only one timer runs at a time per person. Starting a second one is refused rather than quietly stopping the first.

Logging time by hand

Time → Log time. Choose the worker, the date, the hours, the client, the category and optionally the job.

This is how office staff enter hours for a crew that does not use the app, and how anybody corrects a day they forgot to log.

Which job?

A job is optional on a time entry. Some work genuinely belongs to a client without belonging to a job — a phone call, a quote visit, a site inspection.

Where a category is tied to a particular job, choosing it fills the job in for you.

Correcting a mistake

Open the entry and edit it. What you can change depends on where it has got to:

Entry is	You can
Logged, not approved	Change anything
Approved	Change it; approval is cleared and it needs approving again
On a draft invoice	Take it off the invoice first
On a sent invoice	Nothing — the invoice is a document you have sent somebody

Every change is recorded. The job's Activity tab shows who changed what and when, which is what makes a corrected entry defensible rather than suspicious.

Rounding

If rounding is set up (Settings → Time & billing rules), it applies when the entry is saved and the rounded figure is what gets stored. An entry of 1 hour 3 minutes at 15-minute rounding is stored as 1 hour, not displayed as one.

What each person sees

Field crew see their own hours and nobody else's — not a display rule but a data one, so there is no view that leaks it.

Managers and admins see everybody's, and can filter by worker, client, job, category or approval state.

Next

Approving time — the check before hours can be billed.